Policies & Procedures
It is your responsibility to follow the procedures found below. Failure to do so may jeopardize your privilege of using our exam proctoring service.
First, you must pick up and bring back the Faculty Accommodation Letter with instructor signatures to be eligible for accommodations. This is a wonderful opportunity to open the line of communication with your instructors and educate them of your needs.
Next, you must notify our office AT LEAST 3 working days before you have an exam scheduled. At the time you schedule the exam, you should have already made arrangements with your instructor and inform us of how the exam will be arriving.
Then, you must show up at the scheduled time to the ADAPTS Testing Center (Student Services Room 265) for the exam. If there will be a class conflict with your exam time, then notify our office and your instructor so that we can re-schedule an alternative time. Students who do not arrive at the scheduled exam time will be required to contact their professor to get authorization.
During finals week you can schedule your exam times for either 8:00am or 12:30pm according to the sign-up schedule. All exams must be finished by 7:00pm and any scheduling conflicts with instructors should be brought to our attention. Any student authorized for double (2X) time must start at 8:00am in order to receive the entire allotted time.
It is the policy of the Federal Government (see section on ADA of 1990), the Georgia Institute of Technology, and the ADAPTS-Disability Services Program that persons with disabilities are not to be discriminated upon this factor. The confidentiality of a person with a disability is also covered by this anti-discrimination clause and must be abided to at all time. The student is not required to show documentation of their disability to any person or office at Georgia Tech other than the ADAPTS-Disability Services Program. The ADAPTS- Disability Services Program retains the students file and determines the student's accommodations with respect to their individual disability and need. A student is not to be asked about the specifics of their disability nor is their disability to be shared with anyone other than those needing to accommodate the student.
Students who self-identify and are registered with the ADAPTS- Disability Services Program will not have a transcript notation that can be identified by potential employers or graduate programs.
1. Students are responsible for providing documentation of their disability to the ADAPTS- Disability Services Program coordinator.
2. Students are responsible for seeking out their ADAPTS-Disability Services Program coordinator and affiliated staff when they need assistance in solving disability related problems.
3. Students should identify themselves to their instructors and make an appointment to present their accommodation letter and discuss their testing and/or other accommodations at the beginning of each semester.
4. Students desiring special testing arrangements (differing from other class members) due to their disability should make those arrangements at the beginning of the term with their instructor and with the ADAPTS-Disability Services Program coordinator if using the ADAPTS Testing Center for proctoring.
Students with disabilities must maintain the same level of academic integrity and responsibility as students without disabilities. This includes achieving the same academic standards, attending class, and providing timely notification of individual needs. A failure to abide by the student conduct code and rules of the ADAPTS- Disability Services Program will result in a loss of services.
Any student with a disability who believes that a Georgia Tech faculty, staff, or administrator has discriminated against him or her based on disability should contact ADAPTS-Disability Services Program at 404-894-2563 or at firstname.lastname@example.org or email@example.com.
Students may seek a review of such concerns through an informal complaint or a formal grievance. A student who chooses to pursue an informal complaint may later pursue a formal grievance if unsatisfied with the resolution of the informal process. Upon contacting ADAPTS-Disability Services Program the Assistant Dean of Students/Director of Disability Services or the Disability Services Coordinator will guide a student through the grievance process.
Except for those decisions made by the Institute Curriculum Committee, if a requested accommodation is not implemented or if the student or prospective student thinks that the implemented accommodation is insufficient, the student or prospective student can appeal the decision by including the required information listed below in a written notice of appeal directed to the ADAPTS-Disability Services Program.
Required Information for Appeals
The appeal, which must be in writing and delivered to the ADAPTS-Disability Services Program, must include the following information:
- Description of accommodations proposed by the student or prospective student, if any, and how the non-provision of the proposed accommodations limits equal access to the particular Student Program or application process;
- Documentation from a Qualified Professional, which supports the student’s or prospective student’s position that the non-provision of the proposed accommodation limits equal access. The amount of required documentation, if any, will be based upon the nature of the disability and the nature and duration of the requested accommodation;
- Description of accommodations, if any, which were proposed or provided by Georgia Tech and declined by the student or prospective student and an explanation of why such proposal or provision is perceived as insufficient;
- Documentation and support from a Qualified Professional, which supports the student’s or prospective student’s position that Georgia Tech’s proposed accommodations are insufficient for providing equal access. The amount of required documentation, if any, will be based upon the nature of the disability and the nature and duration of the requested accommodation.
- documentation and support from a Qualified Professional, which supports the student’s or prospective student’s position that Georgia Tech’s proposed accommodations are insufficient for providing equal access. The amount of required documentation, if any, will be based upon the nature of the disability and the nature and duration of the requested accommodation.
- The aggrieved student or prospective student notifies the DSSC, in writing, of his/her appeal, which must include the above required information;
- The ADAPTS-Disability Services Program will forward the request for appeal and required information supplied by the student or prospective student, the request for accommodation, and any proposed alternative plans (“the record”) to the Dean of Students within three (3) working days of receiving the appeal;
- The Dean of Students, in deciding the appeal, may;
a. Issue a decision based solely upon the record by either implementing the student’s or prospective student’s requested accommodation, implementing a modified version of the student’s or prospective student’s requested accommodation, or denying the student’s or prospective student’s requested accommodation;
b. Impanel individuals(s) from the Georgia Institute of Technology for recommendations in their area of expertise on appropriate action and then issue a decision;
c. Meet with the parties and proceed with either action items (a) or (b) above.
- The Dean of Students shall issue a written decision to the student or prospective student, the Director of ADAPTS-Disability Services Program, and the affected department within five (5) working days of his/her receipt of the appeal from the ADAPTS-Disability Services Program;
- The decision of the Dean of Students is final.